Does your inbox look like this?
Oh my gosh.
That just gives me heart palpitations.
I'm going to show you how to handle email overwhelm in five simple steps that kind of
become addictive once you get started with them and you start seeing that number go down.
Hit the subscribe button, give me a like, drop a comment below, let me know how many
emails are in your inbox right now and then let's dive in.
What's happening boss lady?
My name is Tara Wagner, your Belief Breakthrough Coach, helping you to get it done, but feel
really great doing it.
And today we're going to talk about how to tame that inbox.
I'm going to go through a few simple rules with you and then five steps that you can
do in as little as 10 minutes a day.
Make sure you watch to the very end to see what I do instead of some elaborate folder
system, which I really don't believe in.
Now, the worst I have ever seen until recently was like 10 thousand emails.
I thought that was like insane, but I asked in my boss lady Facebook group for examples,
and I got five and I got 10 and then I got 21 thousand and then I got 83 thousand.
As soon as I saw that number I literally almost had a heart attack.
Because if I had ever seen that number in my inbox, I think I would just quit.
I just couldn't even.
The thing about this is though it becomes really addictive, it becomes really fun to
see that number drop and I'm going to show you how to drop that number really fast without
deleting anything that you might need or don't want to lose sight of.
I have had a, what's called a zero inbox, for about the last 10 years.
Because my inbox has so few in it, I went into a couple of their inboxes and did this
with them.
In one case, I was able to drop her inbox from about 12 thousand to about 6 thousand.
In another case, we were able to drop it about 6 thousand, which is about a third of her
inbox, in about 20 to 23 minutes.
Also, just a note, we were in Gmail doing this.
If you're using a different email provider, the same steps apply, but you may need to
Google how to do similar things within your own email provider.
All right.
So, let's get into this.
I'm going to go through these steps and then I'm going to go into some common issue, so
make sure you watch this video in its entirety and then come back and re-watch it when you're
ready to actually go through these steps, okay?
And if you haven't already, be sure to drop me a comment with how many emails are in your
inbox now or what's your goal?
What would feel really good to be able to get your inbox down to over the next week?
Step one is to set a timer and to challenge yourself to get through as many emails as
you can in that time.
I recommend starting off with 10 minutes.
I also recommend that you write down your starting number of emails and your ending
number of emails, just so you can track it, so that you can challenge yourself every day
to beat that number.
All of this hacks your psychology and your motivation to allow you to get past that procrastination,
or let's face it, straight up dread, and just get this thing done.
So, we're keeping it small, manageable and creating a little bit of element of fun to
be able to get you a little bit more motivated.
Step number two is to choose one email.
Just one.
Now, I personally like to tell people to choose one that you know you get a lot of, like maybe
those craft store ones that like to send them three times a day, because you're going to
see the biggest drops in that number and it's going to be super, super motivating.
Now, you're going to find certain types of emails over and over again that are the biggest
culprit in your inbox.
The first being social media notifications.
Your first step with this is to turn those bees off.
Turn them off.
The next one you're going to notice is things like receipts or bills and I recommend doing
a search and saving all of those directly, right away, first thing before you do anything
else.
And the third is going to be subscriptions, newsletters.
I recommend that you go through these on a regular basis and that you ask yourself four
questions.
Is this improving my life, inspiring me, helping me to meet my goals and aligning with my values?
If you can't say yes to those things, then that's something that it's time to just unsubscribe
from.
Sometimes you really have to hunt for that unsubscribe button, but whatever you do, do
not just click spam.
This does not guarantee that it takes you off of their list.
It does not guarantee that you will not get these emails in the future.
That said, if the email looks questionable.
The email address looks questionable, obviously don't click anything, then you do want to
send it to spam.
You don't even want to reply back to those emails simply because that tells them that
there's a real person at that email address and they could end up selling your email to
other people and then your inbox is full of emails again.
That's step number two, just picking an email and unsubscribing, but do not delete that
email yet, because that leads us into step number three.
Step three is to take the email address from the email you just subscribed from, paste
it into the search bar of your email inbox, then click the dropdown to choose to search
only the inbox for this email address.
You want to do this because otherwise, it'll search things that you've maybe put in folders
to save and then you can wind up accidentally deleting those with the next step.
Step number four is to click the select all and look for an option to pop up that allows
you to select any other emails that match your search.
You want to click this.
If you don't, you're going to have to scroll through every page to delete 50 at a time
and if you have something like 2 thousand of a certain email, trust me, you don't want
to go through those 50 at a time.
Step number five is the most gratifying step of all.
It is to click the little delete all button.
However, before you do this, depending on the email sender, you may want to do a quick
scan, making sure that you're not deleting anything that, perhaps, you want to save.
That's it.
Those are the five steps.
Open, unsubscribe, search by email, select all, delete.
Lather, rinse, repeat.
But, here's where you might run into problems.
What we found when we were searching for all emails, is that for some reason it wouldn't
pull up all emails.
Try to come back the next day, try it again, see if it's working that way.
Also, be aware that some companies send their newsletters through multiple email addresses
or multiple lists.
This is why we search for these emails by email address and not by keyword, because
you don't want to delete a bunch that maybe you haven't unsubscribed from yet.
I also ran into the issue of Gmail kicking me out because of what, it called, unusual
activity, so this is why that time limit is also really helpful, to make sure that you're
not freaking out the security on your Gmail account.
Seriously, if you haven't deleted emails in 10 years, of course they're going to think
that you're hacked.
Another problem that you personally might face is just the fear of that mast delete.
Worrying that you are deleting something that is super important or that you're going to
need down the road.
I know it can be a little bit nerveracking to let go of all these emails and worry that,
oh my gosh, I need to go through each one and what happens if ... deep breath, you got
this.
You can do this.
It's going to feel so good.
It's going to feel amazing.
Lastly, I want to answer the question, what do you do with the keepers?
The things that you want to keep or the newsletters that you don't want to unsubscribe from.
Do not waste time with some elaborate folder system.
It actually takes more time to file things into folders and to search through folders
than it does what I'm going to tell you to do.
I recommend that you have two folders.
One folder is just for receipts, order confirmations, things like that, that you may need for taxes
or you may need for reference later down the road.
Then, I recommend a read once a week folder.
I use this folder to auto filter certain things directly into it that I want to read, I want
to keep, but I want to read on my schedule.
I don't want it distracting me when I'm there to do business.
You might find it necessary to have one or two more folders, but I just want you to be
careful adding more because it gets out of hand really, really quickly.
You may have a temp folder, you may have a swipe folder, you may have an inspiration
folder where you're just sending positive emails that you've gotten from clients or
customers.
All of that's okay, just make sure that you're very intentional with your folders and don't
folder everything that you don't need to.
Just click that little archive button.
Just ... that's all you need to do.
All right, so now you know how to handle the email overwhelm and clean out your inbox,
but what about keeping it clean?
I'm going to come back at you next week with part two of this video, where I show you how
I have maintained a zero inbox for the past 10 years and I promise it's easy, once you
know a few rules.
Also, in my Facebook group, I am challenging everyone to tackle this together.
Be sure to join through the link in the description below to get support as you are cleaning out
your inbox this week.
Now, I want to hear from you.
How many emails are in your inbox?
And if you are up for the daily 10-minute challenge, comment below with challenge accepted.
If you're one of my fellow boss ladies, be sure to join us in the Facebook group for
support and accountability.
Otherwise, be sure to hop back here and let me know how it goes.
Then, hit that like button because it helps a sister out a lot.
Share this video far and wide because heaven knows we all need help with our email overwhelm
right now and hit that subscribe button.
Maybe even the bell for notifications because not all notifications are bad, right?
They're emails from people that you really like.
Anyway, thank you so much for watching this and I will see you next week for part two.
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